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🧾 Invoicing & Payments

From approved estimate to money in the bank.

Bill the job the way it actually runs β€” a deposit up front, progress invoices along the way, and a final balance β€” with a rollup that always ties back to the approved total and a one-click push to your books.

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Flexible Billing

As many invoices as the job needs

An approved estimate can carry one invoice or several. Bill a deposit, invoice progress as you go, and settle the balance at the end β€” Estimoro keeps the whole set reconciled to the contract.

  • βœ“ Deposit, progress, and final invoice types
  • βœ“ Bill a snapshot of selected estimate line items…
  • βœ“ …or a flat amount / percentage of the approved total
  • βœ“ Billing rollup: Approved Β· Invoiced Β· Remaining
  • βœ“ Over-invoicing warns β€” it never silently breaks the math
  • βœ“ Sequential per-tenant numbering β€” INV-2026-0001

Ungated β€” invoicing is available to every Estimoro tenant.

Estimoro β€” Estimate billing
Billing Rollup 3 invoices
INV-2026-0118 Β· Deposit 30%Paid
INV-2026-0131 Β· ProgressAwaiting
INV-2026-0140 Β· Final balanceDraft
Approved $29,320 Β· Invoiced $20,524$8,796 left
✦The rollup confirms every invoice in the set sums back to the approved contract total.
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Payments & Sharing

Send it, track it, get paid

Share a clean invoice with a secure link, record payments as they come in, and watch the balance due update itself. Status moves with the money β€” draft, awaiting payment, paid.

  • βœ“ Secure public invoice links for customers
  • βœ“ Record one or many payments per invoice
  • βœ“ Balance due & past-due computed live β€” never stored stale
  • βœ“ Status lifecycle: draft β†’ awaiting payment β†’ paid (plus void)
  • βœ“ Terms and notes on every invoice
  • βœ“ Stripe online payments β€” coming soon
Estimoro β€” INV-2026-0118
Invoice Detail Paid
Issued Β· Net 15May 12
Invoice total$8,796
Payment β€” ACH$8,796
Balance due$0.00
✦Shared via a public link · balance recalculates the moment a payment lands.
πŸ“Š Keep the books in sync

Push invoices to your accounting system

No double entry. Sync customers and send invoices straight to QuickBooks Online or Xero β€” see all options on the Integrations page.

QuickBooks Online

Sync customers and push invoices to your QuickBooks Online company file in a click. Available on all plans.

Xero

Push invoices and sync contacts with your Xero accounting workspace. Available on paid plans.

✦ Get Started Today

Close the loop on every estimate

Estimoro takes the work from AI takeoff all the way to a paid invoice β€” without a second tool in the middle.

Reach us at sales@estimoro.com Β· We respond within 1 business day